Vice President of Finance & Operations
Company: Houston Community College
Posted on: February 25, 2021
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the website. Job Details Position :
Vice President of Finance & Operations Company :
Shawnee Community College - Ullin, Illinois , USA Job Description
The Vice President of Finance & Operations has broad responsibility
for leading the College's financial, business and facility planning
by recommending and implementing policies for the College. The
position is responsible for the operations of the Accounting, Human
Resources, Facilities, Auxiliary Services, Purchasing, Shipping and
Receiving, Information Technology, Risk Management and Campus
Safety. This position formulates and interprets College policy
concerning general administrative personnel and fiscal functions.
The Vice President reports to the President and serves as advisor
to the President in the policies affecting all business services
areas, while fostering collaboration with faculty, staff, student
organizations and the communities served by the College.--ESSENTIAL
DUTIES AND RESPONSIBILITIES--include the following. Other duties
may be assigned.
- Provide leadership for stewardship and accountability of
College financial resources and the management and care of
facilities using best practices, research and collaboration with
higher education colleagues.
- Keep the President fully informed on matters of planning and
managing the finances and general business operations of the
College through regular communications, reports, and meetings and
successfully translate financial matters to the Board of Trustees
and campus community.
- Serve as the Treasurer of the College upon appointment by the
Board of Trustees, and as the chief fiscal officer for the College
with signatory responsibility on financial matters related to the
College--and serve as the senior budget officer for the division of
Financial and College Operations. Maintain compliance with board
policy and Illinois legislation in purchasing processes and
communicate such to College budget officers. Responsible--for
ensuring payment for all necessary and appropriate College
purchases and contractual obligations in accordance with College
- Monitor the College's financial condition and present monthly
financial reports to the President. Oversee the preparation and
presentation of financial information as required by the President,
Board of Trustees, and governmental agencies. This includes
comprehensive and comparative financial and statistical information
as requested by the President. Prepare a comprehensive, annual
report between January and March for presentation to the President
on matters related to the status and effectiveness of the Financial
& Business Operations division of the college.
- Oversee the preparation of the annual tax levy.
- Oversee the annual fiscal audit and various other College
audits including response and oversight for the development or
revision of policies and procedures to ensure compliance with
recommendations and/or findings with the goal of preventing repeat
- Establish and administer the appropriate and state-approved
accounting procedures in compliance with generally accepted account
procedures (GAAP), including fixed asset tracking.
- Coordinate with executive administration in the allocation of
resources through a collaborative decision-making process to
accomplish college educational mission and goals in accordance with
established budget processes.--
- Prepare the College's annual legal budget in accordance with
Illinois Public Community College Act and Illinois Community
College Board requirements and present the budget recommendation to
- Maintain awareness of new legislation, rules and regulations
that may impact the College to formulate compliance plans and
- Responsible for maintaining a future focused, multi-year
Facilities Master Plan with analysis and documentation supporting
capital projects. Plan is to include anticipated or desired funding
sources. Will prepare and present annual capital budget as part of
the budgeting process.
- Responsible for coordinating the qualification-based selection
(QBS) process in compliance with the Local Government Professional
Services Selection Act (50 ILCS 510) for architects, engineers and
consultants; guiding development of program needs; assuring
conformance of contract documents to program specifications; and
monitoring of bidding, contract award, construction and budget
- Partner with the Director of Facilities in maintaining the
buildings and grounds that provides a first impression that acts to
assist in the recruitment of students.
- Creatively seek financial sources and solutions for improvement
of existing facilities to enhance the learning environment.
- Responsible for the efficient operation of campus auxiliary
services, which include an internally managed bookstore and
contracted food service and public safety service.
- Maintain an orderly and safe working and learning environment
with oversight of Public Safety and emergency planning and
operations. In doing so, maintain compliance with the Illinois
Campus Security Enhancement Act (110 ILCS 12/20).
- Responsible for development of an annual risk management plan,
funded to the degree possible with protection, settlement and
liability tax levy resources which includes, but is not limited to,
the insuring of college property and liability protection for the
college, the employees and Board of Trustees.--
- Oversee the work of the College's Director of Business Services
to ensure accounts payable, accounts receivable, shipping and
receiving, and payroll and employee benefits are administered
accurately and in accordance with applicable laws, regulations, and
Generally Accepted Accounting Principles (GAAP). Support the
Director of Business Services in ensuring accurate, timely and
informative communication to students of balances owed. Responsible
for the provision and oversight of installment plans and the
coordination of collection efforts. Must coordinate with the
Financial Aid Office and the Saints Foundation for the application
of scholarships and waivers to student accounts and for the
processing of student refunds.
- Collaborates with the Director of IT to develop and support the
College's information technology infrastructure so that the network
is secure, personally identifiable information is protected and the
department serves the college community.--
- Responsible for the collection and submission of financial,
facility and human resource data to meet reporting requirements and
assist other College divisions with meeting reporting requirements.
Support other divisions in data-driven decision making by providing
accurate and timely financial data.
- Responsible for employment recommendations to the President and
Board for all positions within the Financial & Business Operations
division and in accordance with College employment policies and
affirmative action procedures.
- Must be bondable.OTHER DUTIES AND RESPONSIBILITIES--include,
but are not limited to, the following.
- Maintain accurate up-to-date records of all contractual
agreements. Convey the status of such contractual agreements at the
- Serve on administrative teams in collective bargaining
negotiations with recognized faculty and employee unions.
- Establish and administer proper accounting procedures for
external grants and contracts, (including student financial aid),
as well as, funds held in trust (i.e. student organizations).
- Provide jurisdictional leadership to the Professional
Development, Campus Safety, and Cost Containment/Fiscal Planning
- Assist the President in maintaining liaison with the Illinois
Community College Board, the Illinois Board of Higher Education,
and other civic and governmental agencies.
- Oversee the development of a bi-annual College Environmental
Sustainability Report and the development and submission of reports
relative to use of natural resources and/or waste reduction as
required by the Illinois Solid Waste Management Act (415 ILCS
- Perform other duties as assigned by the College President
(related duties as required are duties that may not be specifically
listed in the class specification or position description, but that
are within the general occupational series and responsibility level
typically associated with the employee's class of work).SUPERVISORY
RESPONSIBILITIESOversee various departments as outlined. Setting
goals for performance and deadlines in ways that comply with the
College's mission and Strategic Plan. Organize workflow and ensure
employees understand their duties or delegated tasks. Monitor
employee productivity and provide constructive feedback and
coaching. Staff supervised include Director of Business Services,
Director of Human Resources, Administrative Assistant I, Director
of Information Technology, Director of Facilities, and Bookstore
Manager.EDUCATIONAL AND LEADERSHIP EXPERIENCERequired:--Master's
Degree in business administration, finance or closely related
field, or equivalent combination of education and experience.
Minimum of five years of successful leadership experience with
recent administrative leadership in accounting, management or
related field. Excellent ability to interpret financial statements
and information, strong technical skills with some experience in
enterprise level administrative software systems, Microsoft Excel,
and experience in a range of business disciplines. An understanding
of the regulatory environment, and proven talent for the
development and execution of a long-term financial
strategy.--Preferred:--CPA (Certified Public Accountant)
designation or CPFO (Certified Public Finance Officer)
certification with broad leadership experience. CSBO (Chief School
Business Official) Endorsement and experience as a school business
official for K-12. Experience working in a community college
environment.--MATHEMATICAL SKILLS: Minimum mathematical ability
associated with this job: Ability to add, subtract, multiply, and
divide all units of measure. Perform the four operations with like
common and decimal fractions.Compute percentages.PHYSICAL DEMANDS:
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.Lifting: Raising objects from a lower to a
higher position or moving objects horizontally from position to
position. Lifting items up to 20 pounds in weight.WORK
ENVIRONMENT--Work is primarily in an office/school
environment.--Noise levels usually are moderate.For full detials
and application submission instructions, please visit the online
job listing .--Contact InformationEmily Forthman, Human Resources
Keywords: Houston Community College, Evansville , Vice President of Finance & Operations, Executive , Ullin, Indiana
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