Associate Administrative Assistant

Company: Disability Solutions
Location: Evansville
Posted on: April 18, 2024

Job Description:

CenterPoint Energy and its predecessor companies have been in business for more than 150 years. Our Vision: Our vision is to become the most admired utility in the United States through the execution of our long-term growth strategy. We have an unwavering commitment to safely and reliably deliver electricity and natural gas to millions of people. Our Commitment: CenterPoint Energy is committed to creating an inclusive work environment where business results are achieved through the skills, abilities and talents of our diverse workforce. At CenterPoint Energy, individuals are respected for their contributions toward our company objectives. We strive for an inclusive work environment across all levels that is reflective of the available workforce in the communities we serve. Job Summary CenterPoint Energy is looking for an Associate Administrative Assistant to join our Emergency Dispatch - Gas Team, located in Evansville, IN. You will have the ability to: provide project support, administrative assistance and routine clerical services to supervisor, manager or director and staff by performing secretarial and clerical duties. Essential Functions

• Handles and maintains confidential information, records, reports, and personnel files.
• Supports annual budget process including data entry. Updates data and/or reviews periodic reports, collecting and entering variance explanations. Tracks discrepancies and ensures correction.
• Prepares, verifies, documents, enters, and reconciles such items as invoices, expense accounts, purchase cards (P-Card), etc. in accordance with corporate procedures and deadlines. Acts as custodian of purchase card(s).
• Creates and modifies presentations, graphics, reports, spreadsheets, graphs, tables, charts, manuals, guides, and flow charts.
• Accesses SAP systems to process, verify or retrieve data. Creates and updates other databases.
• Performs office administrative tasks such as tracking attendance, entering time, managing file storage/destruction, and ordering non-stock office supplies.
• Creates and implements processes to support projects and initiatives. Essential Functions Continued
  • Composes, creates, edits, and proofreads correspondence and email.
  • Creates and maintains hard copy and electronic files.
  • Takes lead role in supporting company initiatives such as fund-raisers and drives for non-profits and other special projects.
  • Schedules, organizes, and coordinates arrangements including catering for meetings, conferences, seminars, presentations, appointments, and travel.
  • Coordinates and schedules appointments for supervisor, manager, or director.
  • Makes travel arrangements, including planning itineraries, booking flight reservations, and making hotel and transportation arrangements for department personnel.
  • Provides clerical support such as faxing, photocopying, and sorting/distributing mail/documents/reports.
  • Screens calls and contacts, then assists or redirects employees, management, customers, vendors, and the public, including responses to emergency situations and customer/public complaints. Provides back-up and/or relief for other administrative positions. Education Description
    • Requires a high school diploma or the equivalent knowledge of English, punctuation, grammar, spelling, and basic mathematics. Experience
      • Requires a minimum of one (1) years of related experience performing administrative tasks with minimal supervision.
      • Must be proficient in Microsoft Outlook, Word, Excel and possess excellent organization and interpersonal skills. A bonus to have
        • A bachelor's degree preferred. We want you to know Being a part of the CenterPoint Energy team is more than a career alone. It's an opportunity to make a positive impact. You will be an integral part of enabling everyday life and the pursuit of possibilities for the customers we serve and the communities we share. The vital services we provide are at the core of making our world work, and by sharing your energy with us, we'll create a better tomorrow together. Diversity, Equity and Inclusion CenterPoint Energy is committed to creating an inclusive work environment where business results are achieved through the skills, abilities and talents of our diverse workforce. At CenterPoint Energy, individuals are respected for their contributions toward our company objectives. We strive for an inclusive work environment across all levels that is reflective of the available workforce in the communities we serve. What we bring to you
          • Competitive pay
          • Paid training
          • Benefits eligibility begins on your first day
          • Transit subsidies
          • Flexible work schedule, paid holidays and paid time off
          • Access to discounts at fitness clubs and an on-site wellness center at our headquarters in Houston
          • Professional growth and development programs including tuition reimbursement
          • 401(k) Savings Plan featuring a company match dollar-for-dollar up to 6% and a company contribution of 3% regardless of your contribution Job Type: Full Time Posting Start Date: 04/16/2024 Posting End Date: 04/21/2024 This contractor and subcontractor shall abide by the requirements of 41 CFR ---- 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Keywords: Disability Solutions, Evansville , Associate Administrative Assistant, Administration, Clerical , Evansville, Indiana